Find the gaps before you submit the bid
The agent sums up the tender and recalls the requirements. Before you submit, it checks your response against the bylaw and lists each gap.
Works with
- SharePoint
- Excel
- Word
Six gaps, three of which lead to automatic rejection: delivery in 14 weeks instead of 10, no bid bond and no RGC-3 form. The operating temperature offered is -30 °C, and the specifications require -40 °C.
- 02-reglement-gestion-contractuelle.pdf
- 03-cct-capteurs-givre.pdf
- 04-reponse-preliminaire.pdf
Gap matrix
Icing sensors · 6 gaps
Excel file · 3 causes of automatic rejection
The situation
A team is answering a public tender for icing sensors. The notice, the bylaw and the specifications run forty pages. A bid rejected for a missing form costs weeks of work.
How the agent works
Start
The team starts the agent on the tender folder, at the start of the analysis and again before submitting.
Read
It reads the notice, the contract management bylaw, the specifications and your draft response in SharePoint.
Prepare
It lists each gap with its source and separates the ones that lead to automatic rejection. It turns them into an Excel matrix.
Approve
The team fixes the bid and decides when to submit. The agent submits nothing.
What you get
A gap matrix in Excel
One sheet with each requirement checked and one “To fix” sheet. Each gap cites the document and the page.
Guardrails
- Each gap cites the page of the bylaw or the specifications.
- Causes of automatic rejection are kept apart from other gaps.
- Data missing from the file, such as an unpublished budget, is flagged as missing.
What it doesn’t do yet
- The agent only checks what the documents in the file contain. A requirement published elsewhere escapes it.
- It doesn’t submit the bid or fill in the official forms.
Hand a first task to an agent
Bring a task from your team, and we build the agent in front of you.